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Best Printing Industry Software for SA Printing Companies
Why QuickEasy BOS ERP is the best software for printing, signage and packaging businesses
As a printing company, you need more than an accounting package that is being bent into something else. No, the best printing industry software for South African printers must understand what your business needs, and work around that. It must help you control the work between the first enquiry and the final invoice: estimating, job cards, production, stock, purchasing, WIP, delivery, costing, accounting and reporting.
That is why QuickEasy BOS ERP is the best system for printing, signage and packaging companies. QuickEasy has spent more than 25 years developing world class ERP software for SMEs, specifically for those in printing and packaging. QuickEasy offers industry-specific functionality built around the way these companies work.
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Print-specific estimating for real production costs
Paper, board, vinyl, substrates, plates, make-ready, guillotining, folding, binding, laminating, die-cutting, outsourcing, overruns and underruns can all affect final cost. When these details sit in spreadsheets or in one person’s head, quoting becomes risky.
QuickEasy BOS ERP supports print-specific estimating, including materials, wastage, ink consumption, machine speed, machine time, labour, finishing, delivery, overheads and margin. It also supports fixed estimating models for print, packaging, signage, corrugated and labels, with custom estimating for more complex jobs.
QuickEasy helps make estimating faster, more accurate, more consistent, repeatable and visible, while still allowing for the different ways print, signage and packaging jobs are costed.
Leads, sales and customer information in one place
A print job often starts with a lead, enquiry, repeat order or customer service request. QuickEasy BOS includes unlimited CRM functionality, so customer information, follow-ups, sales activity and job history can sit in one central system.
This matters because repeat work, customer-specific pricing, previous specifications, delivery requirements and account information all affect how a job should be handled. With QuickEasy, sales and estimating work from the same customer information.
Approved estimates become jobs, job cards, and work orders
Once an estimate is accepted, the detail must move into production without being recaptured or lost. QuickEasy BOS ERP connects estimating to sales orders, job cards, work orders, routing, production stages, and WIP tracking. The information used to quote the job can carry through into the work instructions your team needs on the floor.
Production can see what needs to be made, which materials are required, what processes are involved, what finishing is needed, and what must happen before delivery. For a busy print business, this reduces duplicated admin, missed instructions and the constant back-and-forth between estimating, production, stores and accounts.
Production planning, WIP, and shop-floor visibility
Printing companies need clear visibility over where each job is. A job may be waiting for artwork, approval, material, printing, finishing, packing, dispatch or invoicing. If your team has to walk through the factory to find out what is happening, your system is not giving you enough control.
QuickEasy BOS ERP supports production planning, job tracking, WIP visibility, machine loading, shop-floor tracking, timekeeping and inventory movements using touch screens and scanners.
This gives production managers a clearer view of what is moving, what is stuck, and what needs attention.
Sales can give better customer updates. Management can see bottlenecks earlier. Accounts can see what is ready to invoice.
Stock, purchasing, and material control
Print production depends on the right materials being available at the right time. You need to know what stock is on hand, what has already been allocated, what is on order, what needs to be purchased and what may delay production.
QuickEasy BOS ERP includes multi-warehouse and multi-location inventory, multiple suppliers and units linked to items, landing costs, weighted average costing, MRP, replenishment, batch and serial number tracking, and barcode scanning for stock movements.
It also supports purchase orders, supplier price lists, goods received notes, supplier delivery history and backorder tracking. For printers, this connects estimating, purchasing, stock and production, so material requirements become part of the job workflow.
Job costing, accounting, and reporting
A print job can look profitable when quoted but tell a different story once the actual costs are known. Wastage may be higher. Finishing may take longer. More material may be used. Outsourcing may cost more. There may be rework.
QuickEasy BOS ERP supports job costing by connecting estimating, stock, production, purchasing and accounting. This helps you compare estimated cost with actual cost and understand where margin was protected or lost.
QuickEasy also includes invoicing, accounting, reporting and MIS in the same system. Production, dispatch, accounts and management work from the same business information, with better visibility over cost of sales, debtors, creditors, cash flow, VAT-ready reporting, audit trails and profit reporting.
Workflow automation and campaign work
For printers that want more automation, QuickEasy BOS Pro can integrate with Enfocus Switch. The work ticket from QuickEasy can help drive jobs through preflight, check and fix, approval, imposition and final output. Job status can also feed back into QuickEasy.
QuickEasy also supports campaign management, which is useful for printers handling retail POS, packaging, promotional print, signage rollouts, labels or multi-location delivery work.
See for yourself why QuickEasy is the best fit for SA printers
QuickEasy BOS ERP brings the core functions of a print business into one system: leads, CRM, estimating, sales orders, job cards, work orders, routing, production planning, WIP, machine loading, stock, purchasing, barcode scanning, material allocation, dispatch, invoicing, accounting, job costing, reporting, campaign management and Enfocus Switch integration.
That is why QuickEasy is one of the best printing industry software choices for South African printing companies. It helps your team run the job from enquiry to invoice, with fewer gaps between departments and better visibility over the costs, stock, production stages and margins that affect the business every day.
FAQs
What is the best printing industry software for SA printing companies?
QuickEasy BOS ERP is one of the best choices because it supports print-specific estimating, production planning, job cards, WIP tracking, stock control, purchasing, job costing, invoicing, accounting and reporting in one system.
Can QuickEasy manage print estimating and production?
Yes. QuickEasy supports estimating for materials, wastage, ink consumption, machine speed, labour, finishing, overheads and custom models. It also supports job cards, work orders, routing, production stages, machine loading, WIP tracking, shop-floor tracking and production reporting.