How Much Does ERP Software Cost in South Africa?

How much you pay for an ERP system depends on more than the licence fee. You need to account for the software itself, the number of users, implementation, data migration, training, if you want a cloud-based ERP or local server, and any configuration your business needs.

For a useful starting point, QuickEasy BOS – the trusted ERP system for SMEs – currently costs R820 per user per month excluding VAT, with a minimum monthly licence charge of R1,230. If you choose cloud hosting, your hosting costs are added according to the server environment and number of users.

That is how we recommend comparing ERP quotations.

Key takeaways

• The cost of an ERP system in South Africa varies from brand to brand.
• The advertised licence price is not always what it costs to implement a true all-in-one ERP manufacturing ERP system.
• You should compare implementation, migration, hosting, support, upgrades, and modules as well.
• Your QuickEasy BOS subscription includes all BOS modules, Helpdesk support, and access to upgrades. No lock-ins or contracts.
• Cloud and locally hosted ERP have different cost structures, so compare the full cost over time.
• Your current systems have a cost too. Manual work, separate software, old servers, and duplicated processes should form part of the business case.

Skip ahead: Show me what QuickEasy BOS can do.

How much does QuickEasy ERP cost in South Africa?

Our 2026 South African price for a QuickEasy BOS licence is R820 per user per month excluding VAT, subject to a minimum monthly licence charge of R1,230.

• If you choose to have your BOS environment hosted in the cloud, cloud server and user-access charges are added separately.
• You can see our current pricing on our BOS pricing page, so you do not have to request a quote simply to find out what the software licence costs.

There is an important point to keep in mind when you compare this price with another ERP.

Your QuickEasy BOS subscription includes immediate access to all BOS modules, plus Helpdesk support, access to upgrades, and no lock-in contract.

The BOS modules included are:

• GAAP-compliant accounting,
• Inventory management software,
• procurement,
• Production management,
• Estimating,
• Unlimited CRM software,
• Live dashboards and reporting – all in one secure, easy to use ERP environment.

So, it’s wise to compare our per-user cost with another supplier’s headline user licence only once you know what that licence actually includes.

The seven ERP costs you should compare

A useful ERP comparison puts every quotation into the same structure.

This is the comparison that matters. A cheaper licence can become an expensive ERP once you start adding modules, implementation services, support agreements, infrastructure, and upgrades. Conversely, a higher monthly fee may already include things you are currently paying for separately.

How much does ERP implementation cost?

There is no responsible one-size-fits-all answer. Fewer ERP users do not automatically mean a simple implementation.

A smaller business may have relatively straightforward requirements. A manufacturer SME could have thousands of stock items, supplier price structures, production cost centres, machines, Bills of Materials, historical transactions, and years of information in an older system. The amount of implementation work is very different.

QuickEasy’s ERP Implementation Approach

When we implement QuickEasy BOS, we take the time to deeply understand your processes, so we can configure the software, convert data, test the system, train users, prepare for cut-over, and support your team through go-live.

Because the biggest indicator of a successful implementation is how many users use the system post go-live.

That’s why we do so much work upfront. When you compare ERP quotations, ask exactly what the implementation price covers. A low number is not particularly useful if important work has simply been left out of the scope.

Is cloud ERP cheaper than locally hosted ERP?

It can be, but you need to compare the total cost of ownership, not just the monthly hosting charge.

With a locally hosted ERP, your business may be responsible for:

• server hardware
• backup infrastructure
• server maintenance
• IT support
• security
• power protection
• eventual hardware replacement

If you already have good infrastructure and capable internal IT support, local hosting may make sense.

With a cloud-hosted QuickEasy BOS environment, your main BOS server is hosted remotely, so you do not need to maintain that main server at your own premises. You pay a visible hosting charge instead. You will still need reliable internet connectivity to access the cloud environment.

We support both cloud and locally hosted BOS environments because there is no single hosting model that suits every business. The useful comparison is what you will need to pay for, manage, maintain, and replace under each option.

What is your current system costing you?

There is another number that belongs in your ERP business case: the cost of carrying on as you are.

You may currently be paying for separate accounting, CRM, stock, production, reporting, or other software.

There can also be less obvious costs.

Your team may:

• capture the same information more than once
• reconcile spreadsheets manually
• look for stock information in different systems
• maintain an ageing local server
• create management reports by hand
• correct errors caused by information being retyped
• wait for someone else to update a spreadsheet before they can continue

Not every inefficiency justifies an ERP project. But ignoring those costs makes the comparison incomplete.

If a new ERP allows you to retire software subscriptions, simplify infrastructure, reduce repetitive administration, or get better control over stock and production, those benefits need to be considered alongside the cost of the new system.

How should an SME compare ERP quotations?

Start by making sure each ERP provider is quoting against the same requirements.

What to include when you request a quote for an ERP

• how many people will use the ERP
• what systems you use now
• which business functions need to move into the ERP
• whether you want cloud or local hosting
• how much historical data matters
• your companies, branches, warehouses, or locations
• any unusual operational requirements

Then ask every provider to separate software, implementation, migration, hosting, training, support, upgrades, and any additional development. You should be able to see where your money is going.

If you cannot, ask.

What does ERP total cost of ownership mean?

ERP total cost of ownership is the complete cost of implementing, running, maintaining, and supporting the ERP over the period you expect to use it. It gives you a much better basis for comparison than price per user.

A useful three-to-five-year view should consider:

• software subscription or licence costs
• hosting
• implementation
• data migration
• training
• support
• upgrades
• internal IT costs
• any additional software you still need alongside the ERP

Then compare that with the systems and processes the ERP may replace. That gives you a much more realistic view of value.

Enquire about QuickEasy BOS today

You can tell us what your business needs. We can show you how QuickEasy makes things easier for your team, and more visible for you.

Tell us how many people will use BOS, what you currently use, what needs to move across, how your operation works, and whether you are considering cloud or local hosting.

Enquire today

FAQs

How much does ERP software cost per month in South Africa?

ERP prices vary between providers and business requirements. QuickEasy BOS currently costs R820 per user per month excluding VAT, with a minimum monthly licence charge of R1,230, before any applicable cloud hosting costs.

Are all QuickEasy BOS modules included in the subscription?

Yes. Your QuickEasy BOS subscription includes immediate access to all BOS modules, along with Helpdesk support and access to upgrades.

Is ERP implementation included in the monthly licence?

No. The monthly software subscription and the implementation project are separate cost areas. Your implementation cost depends on the configuration, data conversion, testing, training, and other work your business requires.

Is cloud ERP always cheaper than locally hosted ERP?

No. Cloud hosting reduces some of the server infrastructure you need to maintain locally, but you pay a hosting fee and need suitable connectivity. The right comparison is the total cost of ownership for your business.

What is the best way to compare ERP prices?

Compare like with like. Look at software, modules, implementation, migration, hosting, support, training, upgrades, and any additional development rather than choosing the lowest advertised licence fee.

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