QuickEasy Blog
QuickEasy is full-house accounting software built into ERP
QuickEasy BOS ERP gives you full-house accounting software for SMEs inside the same system you use to manage the rest of your business. Your accounts, sales, purchasing, stock, jobs, production, projects, customers and suppliers all work from the same information. When your team completes a business transaction, the financial side is updated as part of that process.
QuickEasy connects these activities to your accounts so that your bookkeeper does not have to rebuild the financial record afterwards.
Skip ahead: Show me QuickEasy ERP.
Key takeaways
- QuickEasy includes full-house accounting as a core part of BOS ERP.
- You can manage your accounts and business operations in one system.
- QuickEasy supports GAAP and IFRS compliance, VAT, bank reconciliation, debtors, creditors, budgets, billing, and financial reporting.
- Sales, purchasing, inventory, jobs, projects, and production feed into the accounting environment.
- Your finance team spends less time recapturing information and investigating gaps between systems.
- Owners and managers get a clearer view of cash flow, costs, margins, stock value and business performance.
What does full-house accounting software mean?
Full-house accounting software gives you the core tools required to process, control and report on your business finances.
QuickEasy includes the functionality you would expect from a dedicated accounting package.
This includes general ledger control, debtors, creditors, bank reconciliation, VAT reconciliation, budgeting, billing and financial reporting.
With QuickEasy, accounting forms part of your business system.
Because it sits within QuickEasy ERP, it works with the operational processes that create your financial transactions. Your accounts are connected to the quotes you approve, the sales orders you process, the stock you receive, the materials you consume, the jobs you complete, and the invoices you issue.
Related: I’m Looking for an ERP System That Integrates CRM and Accounting Features
What accounting functionality does QuickEasy include?
1. GAAP and IFRS-compliant accounting
Your financial records need to follow recognised accounting principles. QuickEasy supports accounting in line with GAAP and IFRS requirements, giving your finance team a structured environment for processing and reporting transactions. This helps you maintain consistent accounting treatment across your general ledger, income statement, balance sheet, and other financial reports.
- For your bookkeeper, it provides the ideal financial logic needed to process transactions quickly and correctly.
- For your management team, it gives clarity and visibility into the financial health of the business. The reports used to make decisions are based on automated, accurate financial records.
2. Multiple entities
If you operate more than one company, branch, division or trading entity, maintaining separate accounting systems becomes difficult to control. QuickEasy supports multiple entities within the same ERP environment. You can keep the financial records and reporting for each entity separate while maintaining centralised visibility and control.
This makes it easier to manage:
- Different legal entities
- Separate branches or divisions
- Entity-specific income and expenses
- Separate financial reporting
- Shared management oversight
- Group-level financial analysis
Your finance team does not have to jump between disconnected files or apps to understand what is happening across the business.
3. Multiple currencies
If you import materials, buy equipment from overseas suppliers, export products or invoice international customers, foreign currency transactions form part of your daily accounting. QuickEasy supports multiple currencies and currency conversions. This helps you process foreign supplier invoices, customer transactions and other international financial activity more consistently.
4. Bank imports
Capturing every bank transaction by hand wastes time and creates opportunities for typing errors. QuickEasy supports bank imports, allowing your finance team to bring bank transaction information directly into the accounting module.
5. Bank reconciliation
Bank reconciliation confirms that the transactions recorded in your accounts agree with the activity in your bank account. QuickEasy helps you match receipts, payments, bank charges and other transactions against your imported bank information. Your bookkeeper can identify missing, duplicated or unmatched items before they create larger problems.
Regular bank reconciliation gives you a more dependable view of:
- Cash received
- Supplier payments
- Outstanding deposits
- Unpresented payments
- Bank fees
- Unallocated transactions
- Your available cash position
6. VAT reconciliation
VAT becomes difficult to manage when invoices, credit notes, supplier costs and payments are spread across different systems. QuickEasy includes VAT reconciliation functionality that helps you calculate, review and control the VAT linked to your business transactions.
7. Debtors management
Making a sale does not improve your cash flow until the customer pays you. QuickEasy gives you debtors and accounts receivable functionality to manage customer balances, invoices, receipts, deposits, statements and outstanding amounts.
8. Creditors management
Supplier costs affect your cash flow, stock value, cost of sales and profitability. They need to be captured accurately and allocated to the correct supplier, purchase, stock item, job or project. QuickEasy gives you creditors and accounts payable functionality for managing supplier invoices, balances, payment allocations, discounts, overpayments and outstanding amounts.
9. Supplier payment processing
Processing supplier payments individually can become a heavy administrative task, particularly when your business handles a high volume of invoices. QuickEasy supports supplier payment processing, including batch payment runs. Your finance team can prepare and manage payments more efficiently while maintaining control over what is being paid. Connecting supplier payments with creditors, purchasing and bank activity gives you a cleaner payment trail from the original cost through to final settlement.
10. Accounting budgets
Historical reports tell you what has already happened. Budgets help you manage what should happen next.
QuickEasy includes accounting budgets so that you can set financial expectations and compare your actual results against them.
You can use budgets to monitor areas such as:
- Revenue
- Operating expenses
- Departmental costs
- Cost of sales
- Cash requirements
- Branch or entity performance
- Project or business unit performance
Budget variance reporting helps you identify where actual performance differs from the plan. Management can then investigate the reason while there is still time to respond. Because the actual figures come from live business activity, your budget comparisons reflect what is happening across sales, purchasing, inventory, and operations.
11. Multiple ledger views
The general ledger is the financial foundation of your business. A single total rarely gives you enough information to understand what has happened. QuickEasy provides multiple ledger views so that your finance team can examine the transactions behind account balances. Your bookkeeper can review financial information from different perspectives, drill into transaction details and trace entries back to their source.
12. Contract billing
If you invoice customers for recurring contracts, service agreements, or scheduled work, rebuilding every invoice manually creates unnecessary admin. QuickEasy includes contract billing functionality that helps you manage and process recurring contract invoices. Batch processing also helps your finance team manage larger numbers of recurring invoices efficiently.
13. Service billing
Service businesses need to convert completed work, time and agreed rates into accurate customer invoices. QuickEasy connects service activity with billing. You can use recorded time, work performed and customisable rates to support the invoicing process.
14. Project progress invoicing
Many projects are invoiced in stages rather than through one final invoice. You may need to bill according to deposits, milestones, work completed, progress claims or agreed payment stages. QuickEasy supports project progress invoicing so that your billing can follow the actual progress and commercial terms of the project.
Related: QuickEasy ERP Helps Project Managers Crush Projects on Time
15. Landing cost allocation
The amount shown on a supplier’s invoice is often only part of the true cost of imported or transported stock. Freight, duties, clearing fees, insurance, handling and transport can all affect what an item really costs your business.
QuickEasy includes landing cost allocation so that these additional costs can be assigned to the relevant stock.
Accurate landing costs improve your view of:
- Inventory value
- Cost of sales
- Gross profit
- Product margins
- Selling prices
- Reordering decisions
Without these costs, a product may appear more profitable than it really is. QuickEasy helps you calculate a more complete stock cost and use that information throughout your pricing and reporting.
16. Work in progress and inventory visibility
Stock and work in progress represent money tied up in your business. You need to know what has been purchased, what has been received, what has been issued to a job, what has been consumed in production and what remains unfinished. QuickEasy connects inventory and work in progress with your accounting records. Operational stock movements contribute to your view of financial value. This is important for manufacturers, printers, packaging companies, engineering businesses, installers, repair companies and project-based SMEs.
17. Accounting error tracking
An accounting error is easier to correct when it is identified close to the original transaction. QuickEasy includes accounting error tracking to help your finance team find and resolve errors while processing is still taking place. This reduces the chance of a problem carrying through to VAT, debtors, creditors, management reports or the month-end close.
18. Management reporting
Financial reports need to help you run the business, not simply satisfy an accounting process. QuickEasy includes management reporting that draws from accounting and operational information.
You can use these reports to understand:
- Revenue
- Expenses
- Gross profit
- Cost of sales
- Customer balances
- Supplier balances
- Stock value
- Job and project costs
- Budget performance
- Entity or branch performance
19. Dashboards and financial visibility
You should not have to wait until month-end to understand how the business is performing. QuickEasy provides dashboards, interactive reporting and drill-down visibility across accounting, sales, inventory, cost of sales and other business areas.
Can QuickEasy replace standalone accounting software?
Yes. QuickEasy includes the full accounting functionality many SMEs currently manage in a separate accounting package.
QuickEasy connects accounting with
- CRM and customer management
- Sales and quoting
- Purchasing
- Supplier management
- Inventory management
- Production management
- Jobs
- Projects
- Timekeeping
- Costing
- Billing
- Management reporting
For a business that only sends a small number of invoices and has limited operational complexity, a standalone package may cover the immediate requirement. Once you carry stock, manage jobs, manufacture products, import materials, bill for projects, operate multiple entities or need better costing, your accounts depend on much more than invoices and bank transactions. QuickEasy gives you one system for the transaction and its financial outcome.
Bring your accounts and operations into one system
Your accounting software should give you control over the numbers and the business activity that creates them. QuickEasy BOS ERP gives you full-house accounting connected to your sales, purchasing, customers, suppliers, inventory, jobs, projects, production and reporting. You get the accounting functionality your finance team expects, along with the operational visibility your management team needs.
Book a QuickEasy demo and see how your accounts work when every transaction starts, moves and finishes in one connected system.
FAQs
Is QuickEasy an accounting package or an ERP system?
QuickEasy BOS is an ERP system with full-house accounting functionality built into it. You can manage your accounting, sales, purchasing, inventory, jobs, projects, production, customers and reporting in the same system.
Does QuickEasy include a general ledger?
Yes. QuickEasy includes general ledger functionality and multiple ledger views. Your finance team can review account balances, examine transaction details and trace entries back to their source.
Can QuickEasy manage debtors and creditors?
Yes. QuickEasy supports debtors, customer receipts, statements, account control, supplier invoices, creditors, payment allocations and supplier payment processing.
Does QuickEasy support VAT reconciliation?
Yes. QuickEasy includes VAT calculation and reconciliation functionality. The VAT information is connected to the sales, supplier and credit transactions processed in the system.
Can QuickEasy handle more than one company?
Yes. QuickEasy supports multiple entities, allowing you to keep separate financial records and reporting while maintaining centralised management visibility.
Does QuickEasy support foreign currencies?
Yes. QuickEasy supports multiple currencies and currency conversions for businesses dealing with overseas suppliers, imports, exports or international customers.
Can QuickEasy manage recurring and project billing?
Yes. QuickEasy includes contract billing, service billing and project progress invoicing. You can bill according to recurring agreements, time worked, services completed, project milestones or progress stages.
Is QuickEasy suitable for bookkeepers?
Yes. QuickEasy gives bookkeepers the accounting tools they need while improving access to the operational information behind each transaction. This reduces recapture, spreadsheet checking and time spent chasing missing information.
Is integrated accounting software better for SMEs with stock?
Integrated accounting is especially valuable when stock affects your cost of sales, margins, cash flow and customer service. QuickEasy connects purchasing, receiving, inventory movements, landing costs, work in progress and sales with your accounting records.