Business software for the print industry
Fixed modules. Quick installation. Easy to use. Print estimating.
BOSPrint understands printing.
QuickEasy BOS has provided business software to printing companies in South Africa since 1998. We know that you have unique operational requirements that other businesses do not have.
The most important being accurate estimating. It all starts there.
QuickEasy BOS provides this, and more, and gives you the freedom to work on your business, not in it.
All of these modules in one, beautifully integrated system.
- Litho, Digital, Large Format, Flexo and Silkscreen printing - Sheetfed and Web
- Fast quoting from templates
- Unlimited quote quantities with individual mark-ups
- Adjustments by customer and job category
- Detailed costing summary
- Estimate internal or outsourced jobs
- Output to personalised quote letters, cost sheets and RFQ's
- Updated paper prices supplied to your database
Workflow and Job Tracking
- Links everything from quotation to invoice
- Follow-up reminders
- Work in progress
- One system - no more patchwork systems that don't talk to each other
- Record start and end times
- Automatic updates real-time job status
- Capture notes, quantities, issue stock
- Spot areas of improvement at an estimating, operator and cost centre level
Everything you need to run your business on one, easy-to-use platform.
Sales, CRM and POS
Powerful CRM and Sales, all in one place
Let BOS handle prospecting, contacts, marketing, enquiries, quoting and orders. All in one integrated system.
It all starts with the customer. It’s vital for the health of your sales cycle to maintain updated customer information and your contact history.
- Maintain unlimited customer and contact records.
- Use only the information that your company sees as vital for healthy CRM with customised user fields.
- Find customer information easily.
- Easy reporting with grouping and categories
An example of a Customer Summary
Keep leads hot
Prospective customers can be obtained in various ways: cold calling, e-mailing, events, etc. If a prospect is not ready to order now, maintaining contact and keeping them aware of your products means they may be ready to become a customer in the future.
Sending out a quote is not the final stage of prospecting. Keep hot leads, hot with ease!
- Stay in the loop: contact records are linked to customers.
- Easily-accessible information on the database that everyone can use, even when the sales staff leave.
- Follow-up reminders mean you will never miss another follow-up again.
Increase sales conversions
- Easily create reminders that are linked to your quotations.
- Chart your sales pipeline through your customised sales statusses.
- No more micro-managing needed! Your sales reps are prompted to follow up on a quote until the quote is accepted or rejected.
- Wondering why your quotes are being rejected? Reasons for losing deals are linked to rejected quotations to guide management on how to become more competitive
Marketing creates favourable awareness of your products and services to prospective customers. Do it effectively and your sales pipeline will always be full.
- Now you can send personalised bulk e-mails to clients and prospects in your sales cycle.
- Use built-in workflows to manage your marketing campaigns.
- Increase revenue by keeping your customers aware of your offering.
- Save on marketing costs by using built-in functionality
Point of Sale (POS)
When your company does over-the-counter sales, you need dedicated software that enables staff to quickly capture and process sales.
- The touchscreen PoS application can run on any operating system.
- Reduce errors: users add items from a lookup list, by scanning barcodes or typing in a custom description.
- Take all payment types: Cash, card, EFT, cheque, voucher and more.
Advantage in the bidding war
Get the competitive advantage with fast, accurate quotations. If you quote too low, you lose money, if you quote too high, you don’t get the job. So how do you know what to quote?
- Estimating, especially for the print industry, is the core on which QuickEasy was built. It’s what we do best!
- Powerful functionality enables you to set up costing models in a quick and easy way.
- Once the model has been setup you simply capture the specification of the job and QuickEasy instantly and automatically produces:
- A list of all the materials required to manufacture the job
- An ordered list of services
- A neatly generated Quote Description
- A technical specification for the Workticket
- Increase revenue with accurate pricing.
- Always cover costs (even hidden ones) so your bottom line is improved.
- Job history provides more insight on previous jobs so you can quote even more accurately on time, expenses and materials.
- Save on expenses estimator salaries as the system does all the think-work for you.
- Allocate your team resources efficiently.
Quick and accurate
Quick and accurate cost estimating is an important requirement for companies that produce custom products or deliver custom services.
With our estimating templates, you only need to input a job specification from which a list of Services and Materials (BoM) will be generated.
- A quote letter, cost sheet and a workticket can also be created from the completed quotation.
- Multiple items and quantities can be estimated and priced individually on one quotation.
- No duplication of information is required. The quotation includes all the information required to create the downstream transactions:
- Sales orders,
- Work orders,
- Purchase orders,
- Delivery notes and
- User security settings restrict users to the input screen and selling prices.
- Sales reps can do their own estimating and quoting.
- Unlimited quote quantities with individual mark-ups.
- Adjustments by customer and job category.
- Detailed costing summary.
An example of an Estimate.
Updated paper prices
Because BOSPrint is built for the printing industry, we understand how important it is to have access to up-to-date paper prices.
That's why we check, collate and update paper prices from the main paper suppliers across South Africa and send it to your BOSPrint for easy updating,
More than that, if you have an agreement on price with a specific supplier, that adjustment is applied automatically by BOSPrint, so you always have the most accurate paper types and prices available.
Operations and production
Clarity and control over every stage of production
BOS provides full management insight and control over every aspect of production:
- Estimating and Costing
- Production Planning
- Timekeeping and tracking
- Materials and Inventory Management
- Project Management
- Replenishment (MRP)
- Business Reporting
Interactive planning board
Harness the simplicity of a manual production board with the processing power of a computer with BOS’s planning board.
It ensures that your jobs are delivered on time while driving down overtime by keeping your production centres loaded.
- Production progress information is readily available to all staff.
- Set the latest start date for each production task in order to meet the job deadline.
- View the cumulative hours before any task in the queue can start.
- Know how many production hours are loaded in each work station.
- Easy re-ordering of production tasks using drag-and-drop.
- Live updates from the job tracker.
An example of the Planning Board
Transparent and dynamic workflow
When transactions are copied in QuickEasy, they are automatically linked. So the sales order is linked to a quotation and the work order is linked to a sales order and so on.
In addition, QuickEasy also provides an optional workflow module where users can record all the transactions and communications related to a job, from the initial customer enquiry right up to invoicing.
- Have total clarity and control over all transactions and customer interactions at all times.
- Link transactions, notes, files and images to the workflow.
- Find a workflow by searching on any transaction number in the workflow.
- Drill-down to any of the linked transactions from within the workflow.
- Set follow-up reminders for other users. For instance, the sales rep could set a reminder for the estimator to revise a quotation or for the production manager to produce the order.
Capture production data
The QuickEasy job tracker provides a touch-screen interface for capturing production data from the factory floor. The data captured can be extracted in reports to measure the productivity of cost centres and operators.
It also provides the information to ensure that estimated hours stay in line with actual production hours.
- The QuickEasy planning board is updated live by the job tracker.
- Feature-rich touchscreen interface for quick operator input and visual feedback.
- Notes can be added to timekeeping records.
- Information like meter readings, spoils qty, qty completed, etc. can be captured.
- Material issues can be recorded.
QuickEasy BOS is mostly used by companies with a complex operations cycle, which means the sales order and work in progress functionality is an important part of their management information system.
Downstream transactions are restricted according to how the sales order items are resolved:
- An item that is to be issued from stock, can only be copied to a goods issue transaction.
- An item that needs to be purchased, can only be copied to a purchase order.
- An item that needs to be produced, can only be copied to a work order.
- When a customer’s credit limit is checked, QuickEasy checks outstanding invoices as well as work that is in progress.
- Order processing can be blocked if an overdue or overdrawn account is suspended.
- Work in progress can be tracked from start to finish using Status changes.
- Part deliveries and invoices are easy to manage.
- Checks are in place to ensure that every job gets fully delivered and invoiced.
Stock control and purchasing
Powerful stock and inventory management
With QuickEasy BOS you’re able to maintain and manage all the raw materials, components, finished goods and tools in your business.
- Inventory is updated automatically as you perform your daily transactions – you always know what is ‘on hand’ and what is ‘available’.
- Tracking functionality ensures a product can be traced right back to it’s production batch including the raw materials used in the batch.
- Image, specification and user-defined fields are available to capture all the Item’s information.
- Multiple units of measure and conversions between the Units of Measure are supported.
- Customer-specific items can be linked to customers.
- Multiple supplier prices can be linked to supplied items.
- Multiple production methods can be linked to produced items.
- Only items that are kept in stock are flagged as inventory items – Inventory lists are not bloated with non-stock items.
- Multiple inventory locations are supported.
- Replenishment is driven by ‘minimum’ and ‘re-order’ quantities. These quantities can in turn be driven by historical or projected demand, economical batch sizes and replenishment lead times – it’s up to you.
Material and outwork purchases make up the lion’s share of a company’s turnover – especially when it comes to manufacturing.
A company’s profitability is, therefore, significantly influenced by how well you buy.
- Multiple supplier prices can be linked to items to provide price comparisons.
- One click on an item summary gives you insight into:
- Supplier prices.
- Purchasing history.
- Jam packed with functionality to track and manage outstanding purchase orders.
Accounting and financials
Integrated and compliant
Unlike other ERP's, we don't charge you extra for each module. With your monthly subscription you get all of BOS's accounting functionality included.
GAAP compliant, our accounting modules will ensure your accounting is in accordance with the generally accepted accounting principles.
While your staff are doing their day-to-day processing, they are also creating the transactions that automatically update your accounting.
For instance, creating a Customer Invoice will automatically update your Sales, Age Analysis, VAT and Income Statement.
Payments and Receipts can be imported directly from your bank account using the QuickEasy BOS banking module. See more on Automated Debtors.
Import your bank statements directly into BOS
- Imports bank statements using the Open Financial Exchange (.OFX) format.
- Unique FITID used to prevent import of duplicate transactions (Exc. Nedbank)
- Colour is used to identify transaction status.
- Warnings are generated if a banking transaction seems duplicated (same Date, Description, Amount).
- Create Ledger transaction from a matching transaction or from valid Entry Type.
- Ledger and Banking transactions can be viewed side-by-side.
Receivables and Customer Age Analysis
QuickEasy Accounting software’s customer age analysis and accounts receivable functions include periodic reports that can categorise a customer’s accounts that are received, according to how long an invoice has been outstanding.
- Accounts will be flagged when they have exceeded their credit limit.
- There is functionality to suspend overdrawn accounts directly from the Age Analysis.
- It includes a filter to view all active accounts or outstanding accounts only.
- The grid view helps filter, group and sort all listed accounts with any outstanding amounts over 90 days and can be sorted from the highest to the lowest amount owing.
- It has a date filter that allows you to check the status of any account at any date. This is useful for sending backdated statements.
- This function allows you to add remarks and reminders linked to an account.
- The drill-down functionality allows you to open the Customer Summary.
- You are able to batch e-mail statements in no more than four mouse-clicks.
- All your monthly statements are delivered quickly and efficiently.
Payables and Supplier Age Analysis
The supplier age analysis or the accounts payable functions are both periodic reports that categorise a company’s accounts payable according to the length of time an invoice has been outstanding.
The ledger provides one interface to view, create and update all your Accounting transactions.
- More functionality with multiple views to manage Transactions, Transaction Items, Detailed Ledgers.
- Sort and filter by Date, Reconciled, Unallocated or by Trial Balance Errors.
- Better admin productivity for you with keyboard shortcuts and copying from recurring transactions.
- Allocate from Invoice to Receipt/Credit/Discount or vice versa.
- Clear Overpayment, Discount Outstanding, Record Forex Loss/Gain.
- Drill-down to linked transactions or to the linked Customer/Supplier.
- The Detailed Ledger and Account Summary display all the Transactions for the Control Accounts. ie. Payables, Receivables, VAT Control and Retained Income.
- A Trial Errors filter in the Ledger shows all the transactions that cause the Trial Balance to be out of balance will be displayed.
The income statement, also known as the profit and loss statement, indicates whether your business is making a profit or a loss and can be viewed in any date period.
- Values are displayed for the selected period as well as for the same period as it was a year ago.
- View your growth as a percentage in the growth column.
- The companion graph provides a visual display of the year-on-year changes in nett profit, cost of sales and expenses.
- Users can drill-down to the account summary which displays all the transactions for the selected account and period.
The trial balance function provides an overview of all transactions that make up the accounts. This includes income statements as well as balance sheet transactions. If the debit and credit columns balance, then the accounting transactions have been captured correctly.
- The QuickEasy BOS trial balance function gives an opening balance for each account as well as the movement of income for the selected period.
- This is then totaled in the debit or credit column.
- This balance can be viewed for the full financial year or for any group of periods in the financial year.
- By default, the trial balance is viewed as a summary of the accounts.
- In the detailed view it gives users the option to show all the transactions that make up the trial balance.
- The QuickEasy trial balance is interactive and offers far more functionality than a printed report.
- Users are also able to group and filter columns on the income statement or on the balance sheet accounts.
- Drill-down functionality is provided to view all the transactions that make up an account’s movement in the account summary. Users are also able to open any transaction in the ledger from the account summary.
The balance sheet provides a snapshot of the company’s financial position as at a specific date.
- Liabilities and equity are grouped so that the total can be compared to assets, which should be equal.
- The balance sheet displays the values for the selected date as well as comparative values for the same date one year ago. The difference is indicated as a percentage in the variance column.
- The companion graph provides a visual display of the year-on-year changes in assets, liabilities and equity.
- Users can drill-down to the account summary which displays a list of all the transactions for the year preceding the date selected.
QuickEasy reports enables you to measure the activity and efficiency of your sales consultants as well your sales department.
Because QuickEasy BOS is a fully-integrated operating system, you can extract important information in your database in an instant.
It keeps record of essential information such as sales activity, works in progress, receivables, payables and cash flow in a way that is instantly accessible and easy to understand.
Monitor key performance areas of your business with ease
QuickEasy Software has a built in indicator system that allows you to monitor the key areas of your business, such as:
- Sales activity vs. target by sales rep
- Quotations vs. target
- Orders vs. target
- Invoiced vs.target
- Profit vs. target
- Available hours vs. scheduled task hours
- Overtime vs. downtime
- Cash flow: inflow vs. outflow
- Receivables vs. payables
- Set and track daily / weekly / monthly / yearly targets.
- Graphic display shows realtime progress of each user against targets.
Custom reports are created using structured query language - SQL.
- Create a report on any data available in the database.
- Drill-down to transactions, summaries (Customer, Supplier, Material) and workflows.
- Interactive data grid and pivot table (Customise, Search, Sort, Filter and Group).
- Output to print, e-mail, PDF - export to .csv, .xls.
- Actions enable batch updates on selected rows of a report (eg. updating the transaction status, creating a Sales Order from a selected item, creating a Purchase Order to replenish stock for a selected item, etc.).
Multiple interactive views allow you to group, sort, filter, search, output and export your inventory report.
- Default View (Items with Current, Start, End, and Movement values).
- Transaction View (All Inventory transactions by Date, Customer & Category).
- Stock Check View (Stock losses/gains by Date, Customer, Category, Location).
- Price Update View (Compare Last PO, Cost Price, Unit Price + Batch Update).
- Detailed Ledger View (All transactions that update Accounting (Stock on hand).
- Setup View (Summary of all the Inventory setups).
Drill-down to Transactions and Summaries.
Cost of Sales reports
Get full control on data when you filter on date, transaction type, entity and status so that you only see exactly what you require.
Multiple interactive views allow you to group, sort, filter, search, output and export your Cost of Sales report.
- Items View - This shows the costs linked at transaction item level.
- Transaction View - This shows costs linked at transaction level.
- Detailed Ledger View - This shows the transactions that update Accounting - Cost of Sales.
- Setup View - This shows the Cost of Sales setups.
Drill-down lets you view the detail of costs (Stock Issued/Returned, Purchases and Timekeeping).
BOSPrint demo videos
Work from anywhere
BOS Cloud gives you access
Our cloud hosting option gives you access to your business from anywhere, anytime and on any device.
Stay up to date
Data is automatically synced across all devises, for all team members.
Work online, at your office, on the road or at your client.
Cloud access means we can offer immediate, real-time support, and minimise downtime.
Better data integrity
No more data corruptions due to power failures. Aggressive software security measures keeps data sound.
Training and friendly support
Professional. Friendly. Supportive.
We build long-term relationships and partnerships with our clients, based on respect, experience and a deep understanding of their business goals and frustrations.
Through regular consultations, meetings and on-site support and training, our agents show our genuine desire to see your business grow.
Our helpdesk and support team are friendly and knowledgeable and are committed to support you in your on-going journey to success with QuickEasy BOSPrint.
Our helpdesk is happy to help you over the phone and via TeamViewer.
Our business agents offer support at your premises and at your convenience.
Self-service is made possible through our extensive online documentation.