Accounting cycle

Streamline and automate finance.

Support critical business processes.

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Overview BOS accounting

Unlike other ERP's, we don't charge you extra for each module.

With your monthly subscription you get all of BOS's powerful accounting functionality included.

Automated transactions

While your staff are doing their day-to-day processing, they are also creating the transactions that automatically update your accounting.

For instance, creating a Customer Invoice will automatically update your Sales, Age Analysis, VAT and Income Statement.

Payments and Receipts can be imported directly from your bank account using the QuickEasy BOS banking module.

Income and expenses.

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Ledger

View  all of your accounting transactions can be viewed from one interface which is provided by the ledger.

Receivables and age analysis

QuickEasy Accounting software’s customer age analysis and accounts receivable functions include periodic reports that can categorise a customer’s accounts that are received, according to how long an invoice has been outstanding.

With the QuickEasy age analysis:

  • Accounts will be flagged when they have exceeded their credit limit.
  • There is functionality to suspend overdrawn accounts directly from the Age Analysis.
  • It includes a filter to view all active accounts or outstanding accounts only.
  • The grid view helps filter, group and sort all listed accounts with any outstanding amounts over 90 days and can be sorted from the highest to the lowest amount owing.
  • It has a date filter that allows you to check the status of any account at any date. This is useful for sending backdated statements.
  • This function allows you to add remarks and reminders linked to an account.
  • The drilldown functionality allows you to open the Customer Summary.
  • You are able to batch e-mail statements in no more than four mouse-clicks.
  • All your monthly statements are delivered quickly and efficiently.

Payables and supplier age analysis

The supplier age analysis or the accounts payable functions are both periodic reports that categorise a company’s accounts payable according to the length of time an invoice has been outstanding.

See more on Automated Debtors.

Accounting reports

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Income statement analysis

The income statement, also known as the profit and loss statement, indicates whether your business is making a profit or a loss and can be viewed in any date period.

With the QuickEasy BOS income statement:

  • Values are displayed for the selected period as well as for the same period as it was a year ago.
  • View your growth as a percentage in the growth column.
  • The companion graph provides a visual display of the year-on-year changes in nett profit, cost of sales and expenses.
  • Users can drill down to the account summary which displays all the transactions for the selected account and period.

Trial balance

The trial balance function provides an overview of all transactions that make up the accounts. This includes income statements as well as balance sheet transactions. If the debit and credit columns balance, then the accounting transactions have been captured correctly.

  • The QuickEasy BOS trial balance function gives an opening balance for each account as well as the movement of income for the selected period.
  • This is then totaled in the debit or credit column.
  • This balance can be viewed for the full financial year or for any group of periods in the financial year.
  • By default, the trial balance is viewed as a summary of the accounts.
  • In the detailed view it gives users the option to show all the transactions that make up the trial balance.
  • The QuickEasy trial balance is interactive and offers far more functionality than a printed report.
  • Users are also able to group and filter columns on the income statement or on the balance sheet accounts.
  • Drill-down functionality is provided to view all the transactions that make up an account’s movement in the account summary. Users are also able to open any transaction in the ledger from the account summary.

Balance sheet

The balance sheet provides a snapshot of the company’s financial position as at a specific date.

With the QuickEasy BOS balance sheet:

  • Liabilities and equity are grouped so that the total can be compared to assets, which should be equal.
  • The balance sheet displays the values for the selected date as well as comparative values for the same date one year ago. The difference is indicated as a percentage in the variance column.
  • The companion graph provides a visual display of the year-on-year changes in assets, liabilities and equity.
  • Users can drill down to the account summary which displays a list of all the transactions for the year preceding the date selected.

 Business accounting that gives you clarity

So that you always have insight into your business.

Request a consultation today!

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